Application deadline: Sunday, 13 July 2025– 23:59 BST
Location: Cambridge, UK (hybrid working, minimum 2 days per week in Cambridge office)

Part-time: 21 hours per week
Contract:  Open-ended

Salary: £28,000 - £30,000 pro-rata per annum depending on skills/experience, plus competitive 12% pension benefit
Annual Leave: 25 days pro rata in year 1, increasing by 1 day p/a to 28 days

We’re BirdLife International, the only global Partnership conserving birds and all life on our planet. We exist to give one voice to nature, and to unite and strengthen conservation across borders.

We are looking for a Administrator (Science Division) to keep administration matters running smoothly across the Science team. 

In this role, you will be helping the Chief Scientist manage their time as effectively as possible by handling various admin tasks. You will also be supporting others in the Science Division with tasks such as organising meetings, booking travel and submitting expenses.

How you will do this:

• Arrange meetings and manage the Chief Scientist’s calendar to help them use their time efficiently.
• Organise various meetings and events, including 1-to-1s, team meetings, and cross-division sessions – this includes booking rooms, setting up IT/AV, arranging catering, sending invites, setting agendas, and taking minutes.
• Book travel for the Chief Scientist and Science staff, including flights, hotels, visas, and meeting materials, and help track costs and carbon emissions.
• Help with submitting expenses through our finance system and support the team in using this system for other tasks.
• Work with the Science Finance Business Partner on project finances, including requesting payments, raising invoices, and getting contracts signed via DocuSign.
• Monitor the Science email inbox, replying or passing messages on to the right people.
• Prepare documents, reports, and PowerPoint presentations when needed.
• Help with planning team workloads and work schedules.
• Support project managers by keeping track of timelines, deadlines, and contracts.
• Host visitors to the team with refreshments, tours, and introductions to staff.
• Assist with recruitment and onboarding of new team members to help them settle in.
• Work with other admin staff to support the wider BirdLife International Global Team, including helping organise meetings, taking minutes, covering for colleagues, and training new staff in admin systems.

Ideally you will have:

• Good general education, ideally to degree level
• Previous experience in a similar role
• Well-organised and able to manage multiple tasks at once
• Proactive and able to anticipate needs and problems
• Works well under pressure and can get on with things independently; flexible and team-oriented when working with others
• Confident working with senior staff and influencing when needed; tactful, diplomatic, and good at building positive relationships
• Friendly and comfortable working with a diverse range of people, able to communicate clearly with people who don’t speak English as a first language
• Great communication skills – clear and concise, both written and spoken; good at proof-reading and attention to detail
• Strong minute-taking and fast, accurate typing skills
• Confident with using and troubleshooting office tech, especially software and databases, as well as AV equipment

Some nice to haves:

• Admin or finance qualifications
• Other languages
• Experience working for an NGO
• Experience working in an international setting

See the full job description here.

Some of our benefits:

• We are able to offer a hybrid model of working on-site and from home/remote for most roles, which helps to ensure a flexible work-life balance.
• A chance to work in the award-winning David Attenborough Building, which brings together much of the Cambridge-based conservation community on a ‘conservation campus.’
• A generous pension scheme, up to 12% company contribution.
• Holiday starting at 25 days excluding Bank Holidays and increasing for every year of service up to a maximum of 28 days.
• Full access to LinkedIn Learning with access to more than 13,000 high-quality, on-demand courses.
• Cycle to work scheme.
• Employee Assistance Programme, including access to Health Assured online health portal (webinars, nutritional advice, 4-week programmes, financial wellbeing and more).

BirdLife values a diverse workforce and welcomes applications from all sections of the community. Find out more about our Diversity statement.

We are committed to building and maintaining an inclusive and supportive culture, a place where we can all be ourselves and succeed on merit. We aim to promote a more inclusive environment, which attracts all candidates and signals our commitment to celebrate and promote diversity.

We will consider putting into place appropriate reasonable adjustments for candidates who may have a disability.

Please note: under the UK Government criteria this role will not be eligible for Visa Sponsorship.

Interviews: Interviews will be held in person on 29 and 30 July.